Your Expert Partner for Accessible Disney & Special-Needs Family Travel

Planning a family vacation should be exciting—not stressful. When you're traveling with children who have sensory sensitivities, mobility needs, medical considerations, or neurodivergent traits, the stakes feel higher. You need someone in your corner who truly understands what accessibility means, who knows Disney inside and out, and who will advocate fiercely for your family's comfort and joy.

That's exactly what I do.

For nearly a decade, I've specialized in crafting Disney vacations and destination travel experiences for families with unique needs. I've spent countless hours learning the intricate details of Disney's accessibility services, sensory-friendly scheduling strategies, and the nuances of traveling with neurodivergent children. I've coordinated with airlines, hotels, and Disney Cast Members on behalf of families. I've built custom itineraries that honor both your family's abilities and your dreams. And I've watched families walk into the parks knowing exactly what to expect, how to navigate challenges, and where to find their moments of magic.

This is specialized work. It requires expertise, dedication, and genuine care—and that's why I charge planning fees. Let me explain why that investment matters for you.

Why I Charge Planning Fees (And Why It Matters to You)

I get this question often: "Why do I need to pay a planning fee when I could figure this out myself?"

The honest answer? You absolutely could do it yourself. You could spend 40+ hours researching Disney's disability services, cross-referencing sensory-friendly times with your child's specific triggers, emailing hotels about accessibility features, coordinating with your child's medical team about travel precautions, and piecing together a custom strategy. You could do all of that.

But here's what I know from working with families: the time you'd spend on research is time you're not spending on your family. The stress of managing all those moving pieces is energy you could be using to stay calm and present. And the risk of missing a critical detail—a dietary accommodation, an accessibility feature, a sensory-friendly scheduling window—can ripple through your entire trip.

My planning fees exist for one reason: to ensure you get dedicated, expert attention.

When you pay a planning fee, you're investing in:

Comprehensive Accessibility Research — I don't just tell you Disney has accessible services. I dig into the specifics: which attractions have accessible entrances, what sensory accommodations are available, where quiet spaces exist, how to navigate mobility challenges at each park, and what's changed since your last visit.

Personalized Sensory & Neurodivergent Planning — Every child is different. I spend time understanding your child's specific sensitivities, triggers, and strengths. Then I build a schedule that works with their neurology, not against it. This might mean identifying the best times to visit high-sensory attractions, planning recovery breaks, or strategically using accommodations like disability access services.

Medical & Dietary Coordination — If your child has allergies, medical equipment needs, medication schedules, or dietary restrictions, I work directly with Disney, airlines, and hotels to ensure everything is documented, communicated, and ready before you arrive.

Detailed Itinerary Design — I create a custom park strategy tailored to your family's pace, priorities, and needs. This includes dining reservations at restaurants that accommodate your dietary requirements, backup plans for when sensory overload hits, and a realistic rhythm that keeps everyone happy.

Ongoing Advocacy — Before your trip, I communicate directly with Disney Guest Relations, airlines, and hotel staff on your behalf. During your trip, I'm available to answer questions and help troubleshoot. This level of service requires time and expertise.

Peace of Mind — Perhaps the most valuable part. You'll arrive at your destination knowing that someone who understands your family's needs has thought through the details. You can focus on creating memories instead of managing logistics.

This is not a commodity service. It's personalized, high-touch planning that reflects nearly a decade of specialized expertise. My planning fees ensure that you receive that level of attention and care.

Investment in Your Perfect Journey

Here's how I structure my planning fees, and what you receive at each level:

Consultation Fee: $75–$150

Applied toward your final booking

This is your starting point. During our initial consultation, we'll talk about your family's travel vision, your child's specific needs, your concerns, and your goals for the trip. I'll listen carefully, ask detailed questions, and help you understand what's possible. This conversation often clarifies what you really need from a planner—and it's always a great investment in getting started on the right foot.

Disney Planning Fee: $200–$400

For park strategy, accessibility coordination, and sensory-friendly scheduling

If you're heading to Walt Disney World, this fee covers the heart of my work: creating your custom park strategy. I'll research which attractions and experiences align with your family's needs, identify the best times to visit each park based on sensory considerations, coordinate Disney's disability access services on your behalf, secure dining reservations that match your dietary needs, and build a realistic daily schedule that honors your family's pace. This is where the magic happens.

Special-Needs Coordination Fee: $300–$500

For medical/accessibility research, airline communication, and comprehensive itinerary design

If your family requires additional coordination—medical equipment accommodations, airline communication about mobility or medical needs, detailed hotel accessibility planning, or a comprehensive multi-destination itinerary—this fee ensures you get the depth of service you deserve. I'll handle direct communication with airlines, hotels, and medical providers, research accessibility features in detail, and create a comprehensive travel plan that covers every aspect of your journey.

What's included in these fees?

• Unlimited email communication during the planning process
• Access to my custom planning templates and resources
• Direct coordination with Disney, airlines, and accommodations
• A detailed, personalized itinerary
• Pre-trip preparation guidance and documentation
• Availability for questions up to your departure date

These fees are applied toward your final booking, meaning if you book a $5,000 vacation package, your planning fee is deducted from that cost. You're not paying twice—you're investing in expert guidance that's built into your trip cost.

The Paradise Coast Travel Planning Process

Here's what happens when you work with me, from our first conversation to after your trip ends:

Step 1: Discovery Consultation

We start with a conversation. I want to understand your family—really understand. What are your child's sensory sensitivities? What are their strengths and interests? What's your family's travel style? Are you looking for a relaxed pace or a full adventure? What are your biggest concerns about this trip? What would make it feel successful?

This consultation is where I gather the information I need to create a plan that actually works for your family, not a generic plan that might work for anyone.

Step 2: Custom Research & Design

Once I understand your family's needs, I dive into detailed research. I'll investigate accessibility features at your destination, identify sensory-friendly scheduling windows, research dining options that accommodate dietary needs, and explore accommodations that match your accessibility requirements. For Disney trips, this includes understanding current disability services, attraction-specific accessibility details, and quiet spaces throughout the parks.

I'm building the foundation of your custom plan during this phase.

Step 3: Detailed Itinerary Creation

Now I craft your personalized itinerary. For Disney trips, this includes park strategies for each day, dining reservations at restaurants that work for your family, strategic use of disability access services or other accommodations, built-in rest breaks and sensory recovery time, and backup plans for when things don't go as expected. The itinerary is realistic, detailed, and designed around your family's actual needs and pace.

Step 4: Pre-Trip Preparation

Before you leave home, we ensure everything is in place. I'll communicate directly with Disney Guest Relations about your accessibility needs, coordinate with your airline about any special accommodations, confirm hotel accessibility features, provide documentation guidance, and walk you through packing tips and preparation strategies. You'll receive a comprehensive pre-trip guide with everything you need to know.

Step 5: During-Trip Support

You're never alone during your vacation. I'm available via email for questions, last-minute adjustments, or if something isn't working as planned. Need to change your park strategy mid-trip? Want suggestions for a restaurant that accommodates a dietary concern? I'm here to help you troubleshoot and keep your trip on track.

Step 6: Post-Trip Follow-Up

After you return home, I'll check in to see how the trip went. What worked beautifully? What would you do differently next time? Your feedback helps me refine your experience and informs future travel planning. This is also when we discuss your next adventure—because once you've experienced a perfectly planned trip, you'll want to do it again.

What Makes My Service Different

I've been planning Disney vacations and special-needs family travel for nearly nine years. But it's not just the years of experience—it's what I've learned in those years, and how I apply it to every family I work with.

I specialize in Disney accessibility. I've spent thousands of hours learning Disney's disability services, accessibility features, and accommodation options. I know which attractions have specific accessibility needs, how to navigate the disability access service process, and where the quiet spaces and sensory-friendly options are located. This knowledge is current and detailed—not generic information from a guidebook.

I understand neurodivergent travel. I've worked extensively with neurodivergent families—children and adults with autism, ADHD, anxiety, sensory processing differences, and other neurotypes. I know that neurodivergent travel isn't just about accommodations; it's about building a travel experience that works with how your brain is wired. I've contributed to resources like neurodivergent family travel guides, and I bring that understanding to every itinerary I create.

I advocate fiercely for your family. When you work with me, I become your advocate. I communicate directly with Disney, airlines, and hotels on your behalf. I ensure your needs are documented, understood, and honored. I'm not just providing information—I'm actively working behind the scenes to make sure your experience is smooth and joyful.

I offer genuine, one-on-one service. You're not a booking number or a generic travel plan. You're a family with unique needs, and you deserve personalized attention. I limit the number of families I work with so I can give each one the depth of service they deserve. When you work with me, you get me—not an automated system or a junior planner.

I'm genuinely invested in your success. I don't measure success by how many trips I book. I measure it by how many families leave my care feeling confident, prepared, and excited about their journey. That's what drives my work.

Ready to Start Planning?

Your family deserves a vacation that feels joyful, not stressful. A trip where you can focus on creating memories instead of managing logistics. A travel experience designed around your family's unique needs and strengths.

That's what I'm here to help you create.

Schedule your complimentary initial consultation today. We'll talk about your family's travel vision, discuss your concerns and goals, and explore how I can help bring your perfect trip to life. There's no obligation—just a conversation between two people who want the same thing: a successful, joyful family vacation.

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Your adventure is waiting. Let's plan it together.

Paradise Coast Travel specializes in accessible Disney vacations and special-needs family travel. With nearly a decade of expertise in Disney accessibility and neurodivergent travel planning, I'm here to transform your travel dreams into a reality.